Photos by Jessi Nichols Photography.
November started off on a busy note for us – and we were thrilled to be able to accommodate some of the biggest and best events we’ve seen! One weekend in particular, we had the honor of hosting three back-to-back weddings on Friday, Saturday and Sunday. Carrying out large events one after the other is no easy feat and our very on Venue Coordinator, Patti is here to give everyone advice on the secrets to pulling off successful events in this question and answer series!
Q: How many people did you see come through the doors at Stone River on that event-filled weekend?
A: Approximately 650
Q: How long does it take leading up to an event to plan out all the big (and little) details?
A: It depends on the client and their vision for the event. The three weddings we hosted early in November booked at least a year ago. I met with all three several times so there’s a good bit of preparation for everything throughout the year and leading up to the event. The entire weekend, easily 40 hours went in to making each event special for the couple and their families!
Q: What are some examples of the details needed to go into coordinating an event?
A: A few major details are the event’s layout, what they want to serve at the bar, how many bartenders they need, timelines, and logistics with other vendors about who is responsible for what. It’s all a puzzle that I get to put together- always fun and different!
Q: What are some unexpected details you have to know that some people might not think of?
A: Surprisingly, power is a big one. For example, we have to make sure a band isn’t on the same circuit as a Panini press. If they are on the same circuit, it could lead to some well-done Paninis! Another detail that is small, but important is who sets the tables with dishes and silverware. I want to make sure every event is as gorgeous as the bride herself!
Q: What’s your strongest skill as a venue coordinator
A: I’d like to say it’s being able to solve problems and remain calm in crazy situations. It helps to be the one who can think through things clearly while clients or other vendors might be more stressed than normal.
Q: How were the back-to-back weddings different?
A: Each one was very fabulously over-the-top in their own unique way. Friday had several different entertainment elements – from acrobats to signature drinks served out of an ice sculpture. Saturday had marble slab come in and a lounge area under the pavilion with a hookah bar. Sunday’s bride was from Russia, so they incorporated a lot of Russian culture into it. Definitely kept us on our toes, there were at least 30 people that didn’t speak English!
Q: How many vendors did you end up working with over the weekend?
A: Two caterers, the hookah bar twice, Marble Slab, three wedding planners, three DJs, one band, one Russian emcee, two florists, and a handful of rental companies.
The Women of Hope hosted Wine on the River this August in our very own backyard! We loved seeing an evening of hors d’oeuvres, wine, specialty beers, music and several sponsor, vendors and community members come together to raise funds for the Lexington Medical Center Foundation. The weather was perfect as everyone mingled on the lawn under the string lights and numerous vendor’s tents! One of our favorite events to host is an event that raises awareness for a wonderful cause in the Midlands- and what a night it was!